A. Mileage: As determined necessary by the appointing authority, mileage may be reimbursed for out-of-county travel. The amount of mileage reimbursement will follow the IRS rate. 1. The use of county-owned departmental vehicles is preferred. The Board of Commissioners have pool cars available. Please contact the Administrative Assistant - Erie County Commissioners to reserve one, and making the use arrangements. Reservations will be on a first-come first-serve basis, but will be prioritized by distance. These can be taken home the night before the event if practical purposes dictate. If so, please inform the Administrative Assistant - Erie County Commissioners or Auditor's office upon making the reservation; along with the date and time the vehicle will be returned to the parking lot. Please be considerate of the next driver, and fuel the vehicle upon return. County vehicles must be only used for official business, pursuant to 307.43 ORC. 2. Mileage reimbursement for a personal vehicle is only allowed if there are no departmental or pool vehicles available on the event date(s). There is no reimbursement for mileage if the choice is made to use a personal vehicle when a county vehicle is available. Reimbursement rate for the use of a personal vehicle will be at the IRS mileage rate for actual miles driven in their private vehicle less commute. Employees and officials are required to maintain a valid driver's license, carry and be able to demonstrate current coverage of liability insurance on the vehicle used by them to carry out their duties. Employees and officials are responsible for paying their own liability insurance. 3. Although it is highly discouraged, but if it is necessary that multiple employees are attending the same event, car-pooling is required; unless unusual circumstances make it impractical. USE OF PERSONAL VEHICLES ON OFFICIAL COUNTY BUSINESS A. This policy applies in all respects to Employees who use personal Vehicles while on County business. B. Use of personal vehicles by Employees traveling out of County for County business is discouraged unless a County vehicle is not available, or if the use of a County vehicle would cause serious inconvenience, or extreme hardship. C. Employees who use personal Vehicles while on County business shall abide by all County rules, including department rules. D. Insurance coverage for personal vehicles used on County business shall be the responsibility of the owner of the vehicle. E. All employees who use their own vehicle on County business are recommended to have minimum insurance limits of at least $100,000 per person for bodily injury; $300,000 per occurrence for bodily injury; and $100,000 property damage per occurrence; or a combined single limit of not less than $300,000. F. Employee's supervisor must approve use of personal Vehicles on County business in advance of any such use. G. Employees who are authorized and required to use their personal vehicles on County business will be reimbursed per mile at the authorized County rate. Matthew S. Wilson, CLRP Director of Human Resources, Erie County 2900 Columbus Ave., Sandusky, OH 44870 419-627-7677 Erie County Department of Human Resources * Personnel Administration * Risk Management * Workers' Compensation * Benefits Administration * Wellness * CONFIDENTIALITY NOTICE: The information transmitted (including any attachments) is intended only for the person or entity to which it is addressed and may contain confidential and/or Protected Health Information (PHI) which is personal information about an individual's health care. Any unauthorized review, use, disclosure, distribution or transmission of the PHI without the individual's consent is strictly prohibited and may subject you to penalties under federal and state law. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy this message and all attachments. From: Jonette Jackson <Jjackson@loraincounty.us> Sent: Monday, September 30, 2024 5:14 PM To: Corsa-Broadcast@Corsa. Org (corsa-broadcast@corsa.org) <corsa-broadcast@corsa.org> Subject: [CORSA-broadcast] Driving Policy Language for Personal Vehicles Hello, Lorain County is asking if you would share your policy for County Employees who operate their personal vehicle on county Business. Thank you, Jonette Jackson Safety Risk Administrator Lorain County Board of Commissioners Human Resources Department 226 Middle Avenue, 4th Floor Elyria, OH 44035 (440) 329-5227 Phone jjackson@loraincounty.us<mailto:jjackson@loraincounty.us> www.loraincountyohio.gov<https://us-east-2.protection.sophos.com?d=loraincountyohio.gov&u=aHR0cDovL3d...> www.loraincountyohio.gov/jobs<https://us-east-2.protection.sophos.com?d=loraincountyohio.gov&u=aHR0cDovL3d...>