Hello, Please see the answers to the questions below, if after reviewing you have further questions please feel free to contact me: * Does your payroll department provide the sick/vacation time balances on the employee pay stubs? Yes * Are all departments participating? No, several of our departments have Boards so they track it themselves and then provide us with a copy of their leave accrual each payroll. * How is data collected from the departments? The departments collect time sheets and leave request then summarize the information on a payroll transmittal spreadsheet. We also have a few who use a time clock system that we import the information from so the leave is collected that way. Do any of the participating departments use time clocks? Yes we have several departments using time clocks. Some use regular time clocks and then we have 6 departments using a time clock system that imports into payroll. * Is there a disclaimer attached, stating that "this information is current as of 00/00/16? No, we do not put a disclaimer on the paystub. * Who inputs the data? In some instances the payroll clerk enters the leave information from their transmittal into the system and then the Auditor Payroll Dept checks it for accuracy. Otherwise the payroll department enters the pay and leave for the departments depending on the departments preference. Does this create extra time in the processing of payroll? No because we enter it through the leave screen in the payroll software and then it posts to the payroll screen and totals in the gross pay. So the time would have to be entered either way so this way it is entered once and does both functions. * Do you outsource payroll, or is it done in-house? We do it in house * What payroll vendor does your county use? We use Harris Financial software. Again if you have further questions please feel to contact me. Thank you, Robin Reed Payroll Officer Erie County Auditor 247 Columbus Avenue Sandusky, OH 44870 419-627-7747 From: Nancy Ostrander Sent: Tuesday, September 20, 2016 12:08 PM To: Robin Reed; Holly Printy; Melissa Laughlin Subject: FW: [CORSA-broadcast] sick & vacation tim Hi Robin, Holly and Melissa, Would anyone of you like to give a stab at answering the questions below - and then we can respond to the group? I've included Melissa as perhaps she might be able to answer some of the questions (in Danielle's absence). Thanks everyone and we'll be glad to share the responses from the group if you're interested! Nancy Nancy A. Ostrander, MLIS, CLRP, SPHR, SCP Director, Erie County Human Resources 2900 Columbus Ave., Sandusky, OH 44870 Ph: (419) 627-7662 Fax: (419) 627-7599 Erie County Department of Human Resources * Personnel Administration * Risk Management * Workers' Compensation * Benefits Administration * Wellness * CONFIDENTIALITY NOTICE: The information transmitted (including any attachments) is intended only for the person or entity to which it is addressed and may contain confidential and/or Protected Health Information (PHI) which is personal information about an individual's health care. Any unauthorized review, use, disclosure, distribution or transmission of the PHI without the individual's consent is strictly prohibited and may subject you to penalties under federal and state law. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy this message and all attachments. From: CORSA-broadcast [mailto:corsa-broadcast-bounces@corsa.org] Sent: Tuesday, September 20, 2016 11:28 AM To: corsa-broadcast@corsa.org<mailto:corsa-broadcast@corsa.org> Subject: [CORSA-broadcast] sick & vacation tim Guernsey County is interested in collecting information regarding the recording of sick and vacation time on pay stubs. We would like to have answers to the following questions: * Does your payroll department provide the sick/vacation time balances on the employee pay stubs? * Are all departments participating? * How is data collected from the departments? Do any of the participating departments use time clocks? * Is there a disclaimer attached, stating that "this information is current as of 00/00/16? * Who inputs the data? Does this create extra time in the processing of payroll? * Do you outsource payroll, or is it done in-house? * What payroll vendor does your county use?