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OHPELRA Workplace Crisis Seminar
by Frank Hatfield Sept. 6, 2018

Sept. 6, 2018

We all know public workplaces present unique management challenges under the best of circumstances. Unfortunately, we see way too many headlines today with regard to workplace crisis, including violence. OHPELRA's When the Dam Breaks - Preparing for Workplace Crisis seminar is timely and will provide valuable insight on how to be prepared for and manage crisis in the workplace, if necessary on October 19, 2018. The attached flyer details topics presented and how to register. In addition to HR professionals, loss control/safety coordinators and attorneys (3.5 CLE hrs.) should may consider attending this seminar. Frank Hatfield CORSA Risk Manager fhatfield(a)ccao.org<mailto:fhatfield@ccao.org> 614-560-1474 614-220-0209 Fax www.corsa.org<http://www.corsa.org/> " The leader in providing Ohio Counties with exceptional value, service, and protection of assets." CONFIDENTIALITY NOTICE: This e-mail message (including any attachments) is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy this message and all attachments.

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FW: Election Workers
by Max Trachsel Sept. 5, 2018

Sept. 5, 2018

More from the Hardin County Auditor. Max Trachsel Hardin Loss Control From: Michael T. Bacon [mailto:hcaudit@co.hardin.oh.us] Sent: Wednesday, September 05, 2018 2:23 PM To: 'Max Trachsel' Subject: RE: [CORSA-broadcast] Election Workers Max, This is from OPERS directly. OPERS’ rules for election workers <http://perspective.opers.org/index.php/2017/10/24/opers-rules-for-election-…> October 24, 2017 <http://perspective.opers.org/index.php/author/mpramik/> Michael Pramik <http://perspective.opers.org/index.php/2017/10/24/opers-rules-for-election-…> 9 Comments <http://perspective.opers.org/index.php/tag/ohio-pers/> Ohio PERS, <http://perspective.opers.org/index.php/tag/opers/> OPERS, <http://perspective.opers.org/index.php/tag/re-employed-retirees/> re-employed retirees Election services by retirees OK under certain circumstances By Michael Pramik, Ohio Public Employees Retirement System Oct. 24, 2017 — As this year’s election season approaches, it’s a good time to review whether OPERS retirees can work at the polls, and what impact that might have on their retirement benefits and access to health care. Individuals employed as election workers and paid less than $600 per calendar year for that service are not considered public employees. However, you should know what it means to be an “election worker” for purposes of participation in OPERS. An election worker is “an individual who performs services as a precinct election official or voting location manager for the board of elections for a day the election polls are open and training or preparation for such service.” If the combined amounts you are paid to work the polls on a given election day and the money you earn while training add up to $600 or more, you are considered a public employee from that point forward during the calendar year. If an OPERS retiree works as an election worker and makes more than $600, the retiree may experience a change in eligibility for OPERS-sponsored health care coverage. Regarding health care, OPERS has specific rules for re-employed retirees that differ depending on whether they’re eligible for Medicare and enrolled in a plan through the OPERS Medicare Connector or not yet eligible for Medicare while enrolled in OPERS group coverage. Retirees should carefully evaluate the financial and health care issues surrounding re-employment in an OPERS-covered position. We have <https://www.opers.org/retirees/re-employment/index.shtml> a comprehensive section of our website that explains how re-employment works, including the health care plan for re-employed retirees who are eligible for Medicare and what happens if you reach the re-employment earning level midyear or subsequently stop working in your OPERS-covered position. It includes a <https://www.opers.org/retirees/re-employment/index.shtml#decisiontool> decision tool to help you navigate the process. For questions about the specifics of your personal situation, you should contact us through your online account or at 1-800-222-7377. From: Max Trachsel [mailto:hardinema@windstream.net] Sent: Wednesday, September 05, 2018 2:00 PM To: 'Michael T. Bacon' <hcaudit(a)co.hardin.oh.us> Subject: RE: [CORSA-broadcast] Election Workers Thanks! Max From: Michael T. Bacon [mailto:hcaudit@co.hardin.oh.us] Sent: Wednesday, September 05, 2018 1:49 PM To: 'Max Trachsel' Subject: RE: [CORSA-broadcast] Election Workers Max, 1. To IRS they are all employees and that is for payroll tax purposes. Ohio law does not call them employees until they are earning $600 or more. 2. Even though they are employees you do not have to issue a W-2 until they earn $600. Therefore, we pay them through the budgetary process and classify the expense in the budgetary system and as non- W2 employees. They are not subject to any withholding. 3. If we know that they are an election worker that will exceed that $600 we will pay them through payroll because OPERS kicks in at $600 and OPERS is then due from the first $. They will receive a W-2. 4. Federal income tax and Medicare tax withholding, etc all have other limits as to when they begin. Refer to the most recent IRS Pub. 15 Mike From: Max Trachsel [mailto:hardinema@windstream.net] Sent: Wednesday, September 05, 2018 1:16 PM To: 'Michael T. Bacon' <hcaudit(a)co.hardin.oh.us> Subject: FW: [CORSA-broadcast] Election Workers Mike, any input on this? Max From: CORSA-broadcast [mailto:corsa-broadcast-bounces@corsa.org] On Behalf Of Pamela Davis Sent: Wednesday, September 05, 2018 10:45 AM To: CORSA Broadcast Email Subject: [CORSA-broadcast] Election Workers How does your county handle the BOE Election Workers that earn more than the $600? Typically, our Election Workers do not exceed the $600 threshold and we have not had to deduct PERS contributions. But with the special election events this year, we are running into this as an issue. Does anyone run the election workers thru a temporary agency or do you add election workers to the County Payroll as employees and deduct PERS once the person exceeds the $600 threshold? Thanks in advance for any information! Pam Davis Muskingum County Human Resources County Courthouse 401 Main Street Zanesville, OH 43701 Phone: 740-588-4371

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FW: Election Workers
by Max Trachsel Sept. 5, 2018

Sept. 5, 2018

Our Hardin County Auditor’s reply. Max Trachsel Hardin Loss Control From: Michael T. Bacon [mailto:hcaudit@co.hardin.oh.us] Sent: Wednesday, September 05, 2018 1:49 PM To: 'Max Trachsel' Subject: RE: [CORSA-broadcast] Election Workers Max, 1. To IRS they are all employees and that is for payroll tax purposes. Ohio law does not call them employees until they are earning $600 or more. 2. Even though they are employees you do not have to issue a W-2 until they earn $600. Therefore, we pay them through the budgetary process and classify the expense in the budgetary system and as non- W2 employees. They are not subject to any withholding. 3. If we know that they are an election worker that will exceed that $600 we will pay them through payroll because OPERS kicks in at $600 and OPERS is then due from the first $. They will receive a W-2. 4. Federal income tax and Medicare tax withholding, etc all have other limits as to when they begin. Refer to the most recent IRS Pub. 15 Mike From: Max Trachsel [mailto:hardinema@windstream.net] Sent: Wednesday, September 05, 2018 1:16 PM To: 'Michael T. Bacon' <hcaudit(a)co.hardin.oh.us> Subject: FW: [CORSA-broadcast] Election Workers Mike, any input on this? Max From: CORSA-broadcast [mailto:corsa-broadcast-bounces@corsa.org] On Behalf Of Pamela Davis Sent: Wednesday, September 05, 2018 10:45 AM To: CORSA Broadcast Email Subject: [CORSA-broadcast] Election Workers How does your county handle the BOE Election Workers that earn more than the $600? Typically, our Election Workers do not exceed the $600 threshold and we have not had to deduct PERS contributions. But with the special election events this year, we are running into this as an issue. Does anyone run the election workers thru a temporary agency or do you add election workers to the County Payroll as employees and deduct PERS once the person exceeds the $600 threshold? Thanks in advance for any information! Pam Davis Muskingum County Human Resources County Courthouse 401 Main Street Zanesville, OH 43701 Phone: 740-588-4371

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Election Workers
by Pamela Davis Sept. 5, 2018

Sept. 5, 2018

How does your county handle the BOE Election Workers that earn more than the $600? Typically, our Election Workers do not exceed the $600 threshold and we have not had to deduct PERS contributions. But with the special election events this year, we are running into this as an issue. Does anyone run the election workers thru a temporary agency or do you add election workers to the County Payroll as employees and deduct PERS once the person exceeds the $600 threshold? Thanks in advance for any information! Pam Davis Muskingum County Human Resources County Courthouse 401 Main Street Zanesville, OH 43701 Phone: 740-588-4371

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Medical Marijuana Policy
by Laura Murphy Aug. 31, 2018

Aug. 31, 2018

Good afternoon- We are looking to draft a medical marijuana policy to include in our personnel manual. If anyone has a policy their Commissioners have adopted, I would appreciate receiving a copy. Thank you for your consideration. Enjoy the Labor Day weekend! Laurie

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Incident report
by Hardin EMA Aug. 31, 2018

Aug. 31, 2018

Hardin County is looking to update their Unusual Incident Report, a one-page form that any county employee can complete when they observe or notice an accident, injury, or any unusual event or circumstance that may involve a member of the public, county property, or county employee. This is separate from a BWC Employee Report of Injury or Illness, but would include some of the same information in some circumstances. Would any county be willing to share anything they use that might help us improve our form? Thank you, Max Trachsel Hardin Co. EMA & Loss Control 419-674-2276

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FW: Incident report
by Fawley, Valorie J. Aug. 31, 2018

Aug. 31, 2018

Attached is the form used by Clinton County. We use the same form for visitors. Valorie Fawley Human Resources Fawley.valorie(a)clintoncountyohio.us<mailto:Fawley.valorie@clintoncountyohio.us> (937)382-3784 phone (937) 382-5678 fax From: CORSA-broadcast [mailto:corsa-broadcast-bounces@corsa.org] On Behalf Of Dunn, Brian Sent: Thursday, August 30, 2018 4:21 PM To: CORSA Broadcast Email Subject: Re: [CORSA-broadcast] Incident report This is the form used by Logan County. Brian Dunn Projects Coordinator Logan County Commissioners (937) 599-7280 office (937) 599-7268 fax From: CORSA-broadcast <corsa-broadcast-bounces(a)corsa.org> On Behalf Of Hardin EMA Sent: Thursday, August 30, 2018 3:57 PM To: 'CORSA Broadcast Email' <corsa-broadcast(a)corsa.org> Subject: [CORSA-broadcast] Incident report Hardin County is looking to update their Unusual Incident Report, a one-page form that any county employee can complete when they observe or notice an accident, injury, or any unusual event or circumstance that may involve a member of the public, county property, or county employee. This is separate from a BWC Employee Report of Injury or Illness, but would include some of the same information in some circumstances. Would any county be willing to share anything they use that might help us improve our form? Thank you, Max Trachsel Hardin Co. EMA & Loss Control 419-674-2276 This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain private, confidential and/or privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, employee or agent responsible for delivering this message, please contact the sender by reply e- mail and destroy all copies of the original e-mail message. According to Ohio Public Records Law written communications to or from agencies/staff regarding this agency are public records and may be available to the public and media upon request. Your e-mail may be subject to public disclosure.

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Dryer Inspection Policy
by Allan, Mindy Aug. 30, 2018

Aug. 30, 2018

Does anyone have a dryer inspection policy or procedures to share? Thanks! Mindy Allan Risk Management Coordinator Licking County Government Phone (740) 670-5146 Cell (740) 975-4892 Fax (740) 670-5152

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OHPELRA Public Safety & HR Training
by Frank Hatfield Aug. 22, 2018

Aug. 22, 2018

As you know, OHPELRA always puts on informative and entertaining seminars. There's still time to register for next week's OHPELRA Public Safety and Human Resources Training. You can learn more and register at: https://www.eventbrite.com/e/ohpelra-piecing-it-togetherpublic-safety-human… Frank Hatfield CORSA Risk Manager fhatfield(a)ccao.org<mailto:fhatfield@ccao.org> 614-560-1474 614-220-0209 Fax www.corsa.org<http://www.corsa.org/> " The leader in providing Ohio Counties with exceptional value, service, and protection of assets." CONFIDENTIALITY NOTICE: This e-mail message (including any attachments) is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy this message and all attachments. or entity to which it is addressed and may contain confidential and/or privileged material. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy this message and all attachments.

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Policy re. Home Visits / Pets
by Blankenship, Lu Aug. 17, 2018

Aug. 17, 2018

We have experienced some dog bite Workers' Comp claims that resulted in our employees doing home visits and being bitten by the families' dogs. Does your county or any of its agencies have a policy with regard to home visits and pets. If so, we would like to see your policy. Thank you! Lu Blankenship Risk Management Richland County office: 419-774-6318 fax: 419-774-3581 mobile: 419-564-1469 ***The information contained in this e-mail message, including any attachments, may be confidential under an exemption to Ohio's public records law or under a legal privilege. If you have received this communication in error, please notify the sender by e-mail and destroy all copies of the original message. ***

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